If you do not see the Picture Tools - Format tab, make sure that you selected a picture. Step 2: Select the picture from the Word document and head to the Format section. Under Picture Tools, on the Format tab, in the Adjust group, click Compress Pictures. Step 1: Open the Microsoft Word document in which you want to compress the images. This same method can be followed to compress images on Microsoft Word on Mac. With your file open in your Microsoft Office application, select the picture or pictures that you want to compress. It is to be noted that compressing an image affects the image quality so if you want to print something make sure you don’t compress it much. That’s all doing this will compress your selected image. Step 4: Select your preferred output quality and click on “OK” to apply your changes.
Step 3: Click on “Compress Pictures” and then select options to bring up the advance settings. Step 2: Select the picture from the Word document and head to the “Format” section. To be able to access this feature, you need to.
Step 1: Open the Microsoft Word document in which you want to compress the images. Microsoft Word includes a function to compress images in a document so that your document takes up less space.
As of now, this operation can only be done on a Windows PC or a Mac as Microsoft Word on mobile devices doesn’t support this feature yet. Hence, to solve these problems compressing the attached images in the document becomes important. Step 2: Select the image to be compressed. To reduce the size, you must compress the images in the file. Due to this, there are moments when these documents eat up too much space on the hard drives and are often rejected by email services due to their bigger file size. We all know if a file is too heavy it may contain a lot of images in it. This feature is also available in Excel and PowerPoint.Microsoft Word documents are usually accompanied by tons of Flowcharts, Images, Cliparts, and more which generally increase the file size of the document. Click the list arrow and select the file that you want to turn off picture compression for. From the menu that appears, select Aspect Ratio, then click the ratio that you want. Click Picture Tools > Format, and in the Size group, click the arrow under Crop. On the Format tab, in the Adjust group, click Compress Pictures button: 3. Use Insert > Picture to add the image to an Office file (such as a Word document, PowerPoint presentation, or an Excel workbook). Otherwise, click one picture so that Word makes the Picture Tools section of the Ribbon available. (This example shows the options in Word.) Ignore the drop-down list to select your current document by default. If you want to compress only some pictures, select them. With a compressed image, the saved Word document is under 400 KB. In the list at Image Size and Quality, do one of the following. A height and width of 100% means the image has been successfully compressed. Ĭonfirm the change by right-clicking on the image and selecting Picture > Size. In the Compress Pictures dialog box, select either 'Selected pictures' or 'All pictures in document', then OK > Apply. Left-click the imported image and select Picture Tools > Format > Compress Pictures from the top menu. To confirm this, right-click on the image and select Picture > Size to show that Word has reduced the image to 12% of its original size.īecause of this, the saved Word document in our example is over 4.2 MB.Ĭompressing an image within a Word document. Put a check mark in Do not compress images in file. Word will automatically resize the image to fit the margins of the document but the image data remains unaltered. Go to the Word menu (at the top of screen) and choose Preferences. The image is 4.13 MB in size with a resolution of 3801 x 4978 pixels. One of the many problems with images and their storage in Microsoft Office documents (Word, Excel and PowerPoint), is the lack of understanding of how this data is stored and the impact that this can have on the disk space used to store the document.Īs an example, we'll import the picture below into a Word document.